Privacy Policy

Last updated: July 20, 2025

At Dormen Garden Public School, we respect your privacy and are committed to safeguarding the personal information of our students, parents, teachers, and visitors. This policy describes how we collect, use, protect, and disclose your information through our website dgps.co.in and school management system.

1. Information We Collect

Student information (name, age, class, roll number, guardian details)
Parent contact information (phone number, email, address)
Teacher and staff employment data (qualification, designation, salary details)
Login activity, IP address, usage logs for the portal
Feedback and queries submitted through our website contact forms
Photographs and videos taken during school events for academic or promotional use

2. How We Use Your Information

To maintain academic, attendance, and examination records
To improve school administration and parent-teacher collaboration
To send notifications and updates via SMS or email
To generate report cards, ID cards, and certificates
To publish results and academic achievements
To provide access to online classes, assignments, and study materials

3. Personal Information Management

All information is entered by the school administration or submitted by users during admission or communication. This may include gender, blood group, previous academic records, and health-related data for emergency purposes.

4. Security of information

Data security is one of our prime aims to retain privacy for our customers. We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information, username, password, transaction information, and data stored on our site.

We will not misuse or sell school data to any third party. Only very limited information, such as the number of students, will be used for the internal functioning of the company.

5. Cookies and Website Tracking

Our website may use cookies and analytics tools to enhance user experience, monitor traffic, and improve performance. These do not capture personal data but may include device and browser information.

6. Sharing of Information

We do not sell or trade personal data. Information may be shared only with:

Government education authorities (if legally required)
Approved third-party service providers (for SMS/email delivery, online fee payment, etc.) under confidentiality agreements

7. Data Protection and Security

We take strict security measures including password protection, encryption, and secure hosting to prevent data breaches. Only authorized staff have access to sensitive data.

8. User Rights

You may request access to your data, correction of inaccuracies, or removal of your information by contacting our school office. Requests will be honored as per regulatory guidelines.

9. Consent

By using our school portal or submitting any data through the website, you agree to the terms mentioned in this privacy policy.

10. External Links

Our site may contain links to other educational websites or tools. We are not responsible for the privacy practices of those sites.

11. Updates to This Policy

This policy may be revised from time to time. Updated versions will be posted on our website with the revision date.

Contact Us

If you have any questions, suggestions, or complaints regarding this policy, feel free to contact us:

Website: https://dgps.co.in

Email: dgps.co.in@gmail.com

Office Address: Sattarpur, Shitalatala, Beldanga, Murshidabad, West Bengal, 742134, India